Purchasing Division

Get notifications of upcoming city contracts Welcome Contract Documents Construction Minor Construction (under $50,000) Professional Services/Letter Agreements/ On-Call Services Frequently Asked Questions (FAQs) On-Line Auctions Vendor Application Vendor Policy & Procedure Manual Conflict of Interest Disclosure Bids & Proposals Quotes Ethics On Call RFP Evaluation Process Powerpoint On Call Rotation List Powerpoint On Call List

*Documents in PDF format may be read with the FREE Adobe Reader:           .

A Message from the Purchasing Manager

Thank you for visiting the home page of the City Purchasing Division. This site was designed to give you the information that you need to make doing business with the City as simple and straightforward as possible. Our office is located in the 1st floor of the Municipal Building. Business hours are from 8:00 a.m. to 12 noon and from 1:00 p.m. to 5:00 p.m. Our goal is to serve the public, the city organization, and our suppliers efficiently, professionally, and ethically. The Purchasing Division is responsible for providing assistance to City departments in securing goods and services in the most economical, efficient, and timely manner possible. We handle purchases in a manner ensuring competition between potential vendors and contractors in accordance with local, state and federal laws and regulations, sound internal controls and professional purchasing. The Purchasing Division advertises all Invitation For Bids and Request For Proposals in the San Marcos Daily Record. The advertisement will be at least two weeks in advance of the bid opening date. A formal bid or proposal is a written solicitation exceeding $50,000 for goods or services. All Requests for Quotations are posted on the Purchasing Division website. It is my sincere intention that this site will be valuable to you and assist making your business experience with the City a pleasant one. Feel free to send me your comments and suggestions by using the email link below. I look forward to hearing from you.                               Cheryl Pantermuehl, CPPO, CPPB                                        Purchasing Manager                               cpantermuehl@sanmarcostx.gov Please feel free to contact any member of the Purchasing Staff. For general questions and comments, please send us an e-mail at cosmpurchasing@sanmarcostx.gov.

To Register as a Historically Underutilized Business ("HUB") The City of San Marcos utilizes the State Comptroller's Office HUB vendor list. To apply for HUB certification go to:     http://www.window.state.tx.us/procurement/registration.

FAQs (frequently asked questions) How do I become a supplier for the City of San Marcos? How do I get an application to become a supplier with the City of San Marcos? Is there a fee for a bid package or proposal? Where do I turn in a bid or proposal? How do I get a bid tabulation?

How do I become a supplier for the City of San Marcos? You will need to register at www.texasbidsystem.com, to become a recognized supplier with the City of San Marcos. It is important to note that once you become a recognized supplier, you are not guaranteed City business. It is your responsibility to seek bid/proposal opportunities with the City.

How do I get an application to become a supplier with the City of San Marcos? Register at www.texasbidsystem.com.

Is there a fee for a bid package or proposal? No, there is no fee for a bid package or proposal.

Where do I turn in a bid or proposal?   All formal bids and proposals must be submitted by the specified due date and time, to the Office of the Purchasing Manager, Municipal Building, 630 East Hopkins, San Marcos, Texas 78666. The due date and time is specified in each package.

How do I get a bid tabulation? Bid Tabulations are posted on-line under bids and proposals.

Back to top